Executive Support Administrator

This role is hybrid to Manchester

We are seeking an experienced Executive Support Administrator to provide high-quality governance and administrative support to our Executive team. This role plays a critical part in ensuring the smooth running of steer cos, forums, and committees across the business.

You will be primarily responsible for the preparation, accurate recording, and follow-up of discussions, decisions, and actions, working closely with senior leaders and key stakeholders. This is a highly visible role requiring discretion, precision, and confidence when operating at executive level.

Key Responsibilities

Provide direct support to the Executive suite across steer cos, forums, and committees
Prepare, record, and distribute accurate minutes, actions, and decisions from meetings
Ensure governance materials are collated, distributed, tracked, and archived in line with agreed standards
Manage agendas, papers, and documentation to ensure meetings run efficiently and on time
Track actions and decisions, ensuring appropriate follow-up and visibility
Maintain high standards of confidentiality, data protection, and governance compliance
Act as a trusted point of contact for meeting-related queries and clarifications

Skills, Experience & Knowledge:

Excellent written English, with strong grammar and attention to detail
Strong listening and minute-taking skills, able to capture complex discussions accurately
Ability to summarise complex information clearly and concisely
Confident to ask questions and seek clarification when required
Strong time management, particularly around agenda planning and turnaround of minutes
Previous experience as a minute taker or administrator (essential)
Experience supporting senior leaders, committees, or boards (advantageous)
Familiarity with formal meeting procedures (e.g. board or committee meetings)
Competent in Microsoft Word, Outlook, Teams, or similar tools
Understanding of good governance practices, data protection, confidentiality, and regulatory requirements