Executive Support Administrator

Executive Support Administrator

This role is hybrid to Manchester

We are seeking an experienced Executive Support Administrator to provide high-quality governance and administrative support to our Executive team. This role plays a critical part in ensuring the smooth running of steer cos, forums, and committees across the business.

You will be primarily responsible for the preparation, accurate recording, and follow-up of discussions, decisions, and actions, working closely with senior leaders and key stakeholders. This is a highly visible role requiring discretion, precision, and confidence when operating at executive level.

Key Responsibilities

• Provide direct support to the Executive suite across steer cos, forums, and committees
• Prepare, record, and distribute accurate minutes, actions, and decisions from meetings
• Ensure governance materials are collated, distributed, tracked, and archived in line with agreed standards
• Manage agendas, papers, and documentation to ensure meetings run efficiently and on time
• Track actions and decisions, ensuring appropriate follow-up and visibility
• Maintain high standards of confidentiality, data protection, and governance compliance
• Act as a trusted point of contact for meeting-related queries and clarifications

Skills, Experience & Knowledge:

• Excellent written English, with strong grammar and attention to detail
• Strong listening and minute-taking skills, able to capture complex discussions accurately
• Ability to summarise complex information clearly and concisely
• Confident to ask questions and seek clarification when required
• Strong time management, particularly around agenda planning and turnaround of minutes
• Previous experience as a minute taker or administrator (essential)
• Experience supporting senior leaders, committees, or boards (advantageous)
• Familiarity with formal meeting procedures (e.g. board or committee meetings)
• Competent in Microsoft Word, Outlook, Teams, or similar tools
• Understanding of good governance practices, data protection, confidentiality, and regulatory requirements