Accounts Payable Assistant

Job Title:  Purchase Ledger Assistant x 2

Location: Bessels Green (Kent) or Manchester - Hybrid

The Purchase Ledger Assistant plays a key role in ensuring the timely and accurate processing of supplier invoices and expense claims using Proactis Cloud and Invoice Capture software. The role supports the finance team in maintaining strong financial controls, ensuring accurate records, and contributing to the efficient running of the purchase ledger function.

The successful candidate will be responsible for managing a range of accounts payable duties, resolving queries with suppliers and internal stakeholders, and helping maintain compliance with internal procurement and expense policies.

Responsibilities and Accountabilities:

• Accurately process high volumes of purchase invoices using Proactis Cloud and Invoice Capture
• Monitor and respond to queries from suppliers and internal departments to deliver a high standard of service, building & maintaining strong relationships
• Take ownership of Aged Debt and actively manage to ensure invoices are paid in a timely manner
• Assist with weekly and ad-hoc payment runs, ensuring timely payments in line with agreed terms
• Reconcile supplier statements and investigate any outstanding items
• Support Account and balance sheet reconciliations as required
• Adhere to company policies and regulatory requirements, including data protection and financial compliance standards, whilst identifying areas for improvement in the control environment
• Assist in improving purchase ledger processes and promoting PO compliance
• Provide cover and support to other finance team members as required

Skills & Experience 

• Experience working in a purchase ledger role
• Experience using Proactis Cloud software for invoice processing
• Familiarity with Invoice Capture and automated workflows
• High level of accuracy and attention to detail
• Strong organisational and time management skills
• Confident communicator, both written and verbal, with the ability to liaise effectively with suppliers and internal teams
• Proficient in Microsoft Excel and standard finance applications
• Able to work independently and manage workload to meet deadlines